Does FireLog work offline?

Yes. Mechanical rooms, basements, and rural properties often have no signal. FireLog works offline and syncs your inspections when you reconnect.

Can I customize the NFPA checklists?

Yes. We include pre-built templates for NFPA 10, 25, 72, and 80. You can modify them or create completely custom checklists for any inspection type.

How do branded PDF reports work?

Add your company logo and info in Settings. Every inspection report is automatically generated as a professional PDF with your branding. Email it to the building owner in one tap.

No. Month-to-month, cancel anytime. We also offer an annual plan at $59/mo (save $240/year).

How many inspectors can I add?

Unlimited. $79/mo covers your entire team — 1 inspector or 50. No per-user fees.

Can building owners access their reports?

Yes. You can email reports directly from the app or share a link. Building owners see a professional branded report with your company info.

What about deficiency tracking?

Every failed checklist item automatically creates a trackable deficiency. Assign it to a tech, set a priority and due date, track resolution. Nothing gets lost.

Do you integrate with other software?

QuickBooks integration is available for invoicing. Additional integrations (ServiceTitan, scheduling tools) are on the roadmap.

Insurance Requirements for Fire Protection Contractors (2026 Guide)

Every fire protection contractor needs insurance — but the wrong coverage or missing certificates can cost you contracts. Here's what you actually need, what it costs, and how to keep your documentation tight.

Required Insurance Types

General Liability (GL)

Minimum: $1M per occurrence / $2M aggregate (most commercial contracts require this)

What it covers: Bodily injury, property damage, completed operations

Typical cost: $2,000-$6,000/year for a small shop

Why it matters: Most property managers won't let you on-site without a current GL certificate

Professional Liability / Errors & Omissions (E&O)

Minimum: $1M (increasingly required for inspection/design work)

What it covers: Mistakes in inspection reports, design errors, missed deficiencies

Typical cost: $1,500-$4,000/year

Why it matters: If your inspection report says "pass" and the system fails during a fire, E&O is what stands between you and bankruptcy

Workers' Compensation

Required in: Nearly every state (sole proprietors may be exempt in some)

What it covers: Employee injuries on the job

Typical cost: Varies wildly by state — $3-$15 per $100 of payroll for fire protection work (class code 5183)

Why it matters: No workers' comp = no employees. And general contractors won't sub you without it.

Commercial Auto

Minimum: $1M combined single limit

What it covers: Vehicles used for business (service vans, truck-mounted equipment)

Typical cost: $1,200-$3,000/year per vehicle

Umbrella / Excess Liability

When needed: Larger contracts ($5M+ buildings, hospitals, government work)

Typical: $1M-$5M umbrella over GL + auto

Cost: $500-$2,000/year for $1M umbrella

Certificate of Insurance (COI) Management

The #1 administrative headache for fire protection contractors: every building manager wants a current COI before you show up.

Best practices:

Keep a digital master COI you can email in minutes

Set renewal reminders 30 days before expiration

Track which clients need updated certificates

Store COIs alongside inspection records for audit readiness

How Documentation Reduces Your Premiums

Insurance underwriters look at your loss history and risk management practices. Fire protection contractors who can demonstrate:

Consistent inspection documentation (every job has a signed report)

Deficiency tracking (you flagged issues and followed up)

Training records (techs are NICET-certified, up to date)

...often qualify for 10-20% premium reductions. Your inspection records are literally insurance evidence.

The Digital Paper Trail

When an insurance claim happens — yours or your client's — the first question is always: "Where's the documentation?"

If your reports are on paper in a filing cabinet, good luck finding the right one fast. If they're in a digital system with timestamps, signatures, and photos — you're covered.

FireLog keeps your inspection records audit-ready — start free →

Action Items

1. Audit your current coverage against the minimums above

2. Digitize your COI and set renewal reminders

3. Start documenting every inspection digitally — it's both compliance and insurance protection

4. Ask your broker about documentation-based premium discounts

Your insurance is only as good as your documentation. Build the paper trail before you need it.

Get audit-ready documentation with FireLog →